Instawork Scheduler

Manage and schedule all your event staff on Instawork
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Save time on staffing

Spend 8 hours less per week by filling your shifts in minutes by texting your staff and getting real time confirmations.

No more manual timekeeping

Your staff can clock in on their phones or you can clock them in and out. You can make any changes and export to your payroll.

Keep everyone on the same page

You can move people around or make any changes to your shifts. Your employees get instant notifications.

What our customers are saying

“When you’re catering multiple events in a week, the spreadsheets become extremely complicated and emailing staff for different events is a nightmare.”

Samantha Bryer, Weir Catering, Bay Area Read Weir’s story >

“Scheduling used to take forever. We’re saving at least two hours per day to texting and emailing our staff”

Jessica Sleep, Eco Caters, San Diego Read Eco’s story >

Your essential staffing tool

Manage your hourly staff
View your roster online

Upload your own staff to Instawork and view them in a single dashboard

Continuously add your staff

Add any new staff you hire and immediately integrate them into your roster

Organize your staff by lists

Create lists to separate your staff in a way that is helpful for you

Notify about upcoming shifts
Send shift invites

Select the staff you would like to schedule and easily send them invitations

Notify your team via SMS

Your team will recieve an SMS message and email notifying them of a new shift

Accept online

Your staff can review and accept the shift invitations online without downloading the app

Manage your events
Send messages

Notify your scheduled team about any updates or last minute changes to their shift

Add or remove staff

Easily make any staffing changes to your events as needed

Keep staff up to date

Change any details about your events and your staff gets automatically notified

Track your timesheets
Clock in and clock out

Clock your staff in/out online or allow them to clock in/out within a certain distance

Edit work times

Edit your team’s worktimes after the event to reflect the true hours they worked

Download CSV timesheet

Download a consolidated spreasheet with all your staff’s hours and money earned

Simple pricing, unlimited users


per month
We also offer custom pricing for enterprise customers and beta testers. Contact us for more details.

Trusted by the best in business

Frequently asked questions

Instawork Scheduler is a different product from our on-demand staffing service. Instawork Scheduler is web software for scheduling and managing your in-house staff. Scheduler saves you hours on scheduling but does not manage payroll, like we do we our on-demand staff. We charge a fixed monthly fee of $39 for Scheduler and don’t charge on a per shift basis, like with Instawork Pros.
Yes, your staff is only added to your account for scheduling through Instawork. No other company can book your staff, and your roster remains separate from Instawork’s on-demand staffing service.
Instawork Scheduler has timekeeping features for clocking in/out and keeping track of everyone’s hours. However, you continue to do payroll the way you do today. You can export a total of everyone’s hours to import into your payroll system.
We’re happy to answer any questions or help you set up your account for free. You can email us at

Start saving time scheduling staff